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HomeEntrepreneur4 Cellular Calendar Productiveness Hacks for Optimizing Your Scheduling on the Go

4 Cellular Calendar Productiveness Hacks for Optimizing Your Scheduling on the Go

Life is chaotic. You’re always on-the-go, working from one scheduled occasion to the following. You don’t all the time have the leisure of being at your desktop pc when that you must schedule an appointment. That is what makes cell calendar apps so important in at present’s world. By opening your calendar app of selection, you possibly can schedule a haircut, physician’s appointment, or reschedule a piece assembly with ease.

The primary downside to any cell calendar is that the display screen is way smaller than the view in your desktop or laptop computer pc. Viewing the calendar in your telephone takes a little bit of getting used to as it’s a must to navigate a a lot tinier display screen.

your smartphone calendar when you’re commuting by prepare or bus might be difficult for those who don’t have the right settings in place. If you happen to’re seeking to optimize how your cell calendar is displayed, maintain studying. Beneath, are 4 methods to keep away from or reduce any frustrations that provide you with on-the-go scheduling.

1. Voice Instructions

There are quite a few advantages to utilizing voice instructions all through your day. At residence, you might inform your Alexa speaker so as to add an merchandise to your grocery checklist or put it in your favourite playlist. Chances are you’ll ship and obtain voice messages when your palms are tied up with the youngsters, and also you aren’t capable of textual content a response to your associate.

Fortuitously, many calendar apps even have voice command integration so you possibly can dictate your scheduling wants.

Google Calendar customers can faucet into Google Assistant that can assist you add, edit, or take away occasions out of your calendar seamlessly. With a fast “Hey Google,” you possibly can say exactly what you wish to do on the calendar aloud. Google Assistant works for Android and iPhone customers. Arrange your voice recognition for Google Assistant below your Android Settings or in your Google Assistant app.

For iPhone customers, Siri can also work together with Apple Calendar. Like Google Assistant, you have to say, “Hey, Siri,” and ask for a calendar addition or change. She will additionally learn your calendar for those who ask, “Hey, Siri. What does my schedule seem like at present?” Do that out in your subsequent commute so you possibly can mentally put together in your day forward.

2. Collaborative Planning

Simply since you coordinated the assembly shouldn’t imply it’s a must to be answerable for stated assembly. Let’s say you might be answerable for discovering the time in your staff to fulfill with a potential consumer’s staff.

You’ve added your entire staff members to the invite in addition to the consumer’s important level particular person. However they might produce other teammates they wish to invite as effectively. As an alternative of sending them their names and e-mail addresses, you can also make them answerable for the calendar occasion.

Within the Google Calendar app, click on on Choices after which Change Proprietor. The brand new proprietor of the occasion will obtain an e-mail with a hyperlink. They might want to settle for possession of the occasion so as to have edit privileges. From there, they’ll add their teammates to the assembly invite to make sure everyone seems to be conscious of the upcoming name.

This collaborative planning choice isn’t obtainable for Outlook Calendar or Apple Calendar customers. If you happen to make the most of both of those calendar apps, you’ll have to cancel a gathering utterly and have one other particular person arrange the occasion. This can be a downside to each Outlook and Apple Calendar.

3. Viewing Choices

The smaller display screen measurement is essentially the most important setback to utilizing any smartphone calendar app. One approach to overcome this impediment is so as to add your calendar as a widget to your telephone. This manner, you possibly can see your schedule at a look out of your telephone’s residence display screen.

Outlook and Google Calendar widgets can be found for Android and iPhone customers. Android customers can add it by tapping Widgets from the house display screen after which discovering the Outlook or Google group. Choose Outlook Agenda or Google Calendar widget from there and drag it to your required location on your property display screen.

iPhone customers ought to go to their notification middle by swiping down from the primary display screen. Swipe proper to view your Widgets, then faucet Edit earlier than choosing Outlook or Google Calendar and tapping Executed.

When you’re at it, go forward and alter your calendar’s view to your choice in your important smartphone app. Google Calendar permits you to view a complete month in your Android or iPhone, or you possibly can choose a particular day to view that day’s specific schedule.

The identical performance applies to Outlook Calendar customers, who can swipe right down to view the whole month’s calendar. Alternatively, customers can choose a particular day. Apple Calendar defaults to a month-to-month view so customers can faucet on a particular day; a full checklist of upcoming occasions for the week/month will probably be viewable.

4. Colour Coding

If you happen to’re utilizing one grasp calendar, all of your occasions and appointments seem inside one view display screen. A vet appointment for Fido exhibits up subsequent to a gathering along with your boss. It may be exhausting to distinguish between what’s private and what’s for work when a small telephone display screen. You’ll be able to assign every of your calendars a special shade with shade coding. This technique helps you to rapidly get a way of what you have to do every day.

Google Calendar customers should assign a shade for every occasion on their desktop. Nonetheless, as soon as colours are assigned — yellow for child’s appointments and blue for work conferences — you possibly can designate the occasion shade within the app. In your smartphone, both faucet to create a brand new occasion or choose an current occasion. Click on Edit, then choose the present calendar shade to swap to a brand new shade.

The method is a bit tricker for Apple Calendar customers who want to change the colour on their iPhones. Quite than click on on an occasion, choose Calendars on the backside of the app after which Add Calendar. From there, you possibly can designate a brand new Calendar and assign a shade (i.e., blue for work conferences). Choose your present occasion from the primary calendar view display screen or add a brand new one. From there, you possibly can assign the suitable shade to the occasion.

Whereas it might take a little bit of legwork upfront, assigning colours to your calendars and respective occasions can simplify your life. Quite than an infinite, jumbled display screen of a number of occasions, shade coding helps you to escape your day.

Some occasions could also be FYIs or reminders, like your baby’s subject journey day, that doesn’t require an motion merchandise from you. Others would require your consideration at particular instances, like a staff assembly or consumer lunch.


Whether or not you’re utilizing Google Calendar, Apple Calendar, or Microsoft Outlook, chances are high you possibly can enhance your use. Functionalities differ barely by these main calendar platforms, as does the expertise for iPhone and Android customers. Nonetheless, it’s effectively definitely worth the upfront effort and time to make the most of your calendars whereas on the go effectively. Doing so might enhance your life, leaving your frustrations at bay.

Featured Picture Credit score: Photograph by Brett Jordan; Pexels; Thanks!

The put up 4 Cellular Calendar Productiveness Hacks for Optimizing Your Scheduling on the Go appeared first on Calendar.



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